Accounting

💰 Accounting Module

Welcome to the Accounting module. This section covers financial management features for Storeharmony retailers. Documentation articles are being prepared — below is what the module covers.

📗 General Ledger

  • Chart of Accounts — Configurable account structure (assets, liabilities, equity, income, expenses).
  • Journal Entries — Record debits and credits for every transaction.
  • Trial Balance — Real-time trial balance report.
  • Financial Statements — Profit & Loss, Balance Sheet, and Cash Flow generated automatically.

📗 Accounts Receivable

  • Customer Invoices — Generate from POS sales or credit sales.
  • Payment Tracking — See who has paid and who is overdue.
  • Aging Reports — View 30/60/90+ day outstanding invoices.
  • Credit Notes — Issue credits for returns or adjustments.

📗 Accounts Payable

  • Supplier Bills — Record purchases from suppliers.
  • Payment Scheduling — Track due dates to avoid late fees.
  • Purchase Reports — Analyze spending by supplier and category.

📗 Cash & Bank Management

  • Bank Reconciliation — Match store transactions against bank statements.
  • Petty Cash — Track small expenses with approval workflows.
  • Multiple Payment Methods — Cash, POS, transfers, mobile money.

📗 Tax & Compliance

  • VAT Tracking — Automatic VAT calculation on taxable sales/purchases.
  • Withholding Tax — Track WHT where applicable.
  • Tax Reports — Generate VAT returns and compliance reports.
  • Fiscal Year Management — Open/close periods, lock past periods.

📗 Retail-specific

  • Daily Sales Summary — Auto-posting of daily POS sales to ledger.
  • Expense Categorization — Tag expenses as COGS, operating expense, etc.
  • Multi-store Accounting — Separate ledgers per branch, consolidated reporting.
  • Offline-first — Record transactions without internet; syncs when connected.

🔄 Integration

  • Inventory → COGS — Cost of goods sold auto-posts when inventory is sold.
  • Sales → AR — Invoiced sales create accounts receivable entries.
  • Supplier Purchases → AP — Stock purchases create accounts payable.
  • Payments → Bank/Cash — Customer/supplier payments update cash accounts.

Detailed articles for each feature coming soon. Questions? info@storeharmony.com